Building a Business That Runs Without You on Call 24/7

planning process improvement scale your business time management Jan 24, 2024
Building a Business That Runs Without You on Call 24/7


Listen to the podcast version here.


You can have a successful business that doesn’t require you to chain yourself to your desk 24/7 and be responsible for every little thing.

Imagine a world where:

  • You can leave at 2:30pm to pick your kids up from school AND enjoy your time with them WITHOUT having to go back to work once they’ve gone to bed.
  • You can take a couple of weeks off for a well-deserved vacation WITHOUT being interrupted OR worrying that something will burst into flames while you’re gone.
  • You can have a social life, see friends, and go on tons of adventures OR hide away reading all your favorite books.

AND you just happen to run a successful business!

For many business owners, this is an elusive dream, but it doesn’t have to be.

There’s a huge push out there right now to hustle.

To put your head down and just push through the hard times.

And then, at some point in the future, you’ll have made enough money that you can sit back and enjoy your rewards.

But who wants to wait until some as yet undefined date to enjoy life?

Don’t get me wrong.

I’m not saying that you don’t have to work hard.

What I am saying is that you can intentionally build your business to provide the life you want right now.

You don’t have to face years of endless grind waiting for the magical day.

So, what does that look like?


#1 – Build your business so that it doesn’t require you to do everything

Look, I know in the beginning, you’re probably wearing a lot of hats – sales, accounting, shipping clerk, customer service, etc. Especially if you’re a service provider, coach, or consultant.

It’s easy to get stuck at your desk agonizing over copy for your website, crafting social media assets in Canva, and meticulously entering data into your accounting system – yeah, scratch that last one. I know from experience that y’all push that one to the bottom of the list!

My point here is that YOU probably aren’t the best person to be doing those things.

YOU are the brains of the organization.

It’s YOUR dream that is fueling business direction and growth.

If you focus on doing what only you can do to drive business growth and hire someone else to do all the other things, you will have the time in your day to start enjoying your life again.

AND you don’t have to blow your budget either.

There are tons of people with amazing skill sets who are out there building their own dream lives, actively looking for part-time remote work opportunities. It’s a win-win situation!


# 2 – Avoid working in silos

There are many aspects of your business:

Sales, Operations, Accounting, Administrative, Project Management, etc.

Much of the advice out there focuses on “fixing” each of these areas independently.

Revenue is down? Go analyze your sales process and ramp it up.

Orders not going out fast enough? Find the bottlenecks and get rid of them.

Neither of these recommendations is wrong.

What’s often missing is mapping out what will happen NEXT once you make changes in a process.

If revenue goes up, can operations handle order fulfillment with their current resources?

Do you have the cash flow available to handle additional orders?

If you’re not sure about this one, go listen to Episode #18 of my podcast:  How to Increase Cash Flow in 30 Days or Less. I break down how increasing sales has the potential to cause negative cash flow in the short term and how you can avoid it.

The important thing to take away from this is that if you make a change in one area, it will affect other areas of your business.

So, as you build, you need to consider the consequences of the changes you’re making and build those into the plan as well. This will minimize the number of fires you have to put out every day, leading to more time in your day for YOU.


#3 – Leverage Technology

I caution people all the time not to believe that software will solve all their problems.

Your software is only as good as the data you put into it. Remember the saying “Garbage in, garbage out?”.

However, leveraging technology to increase speed and minimize data error mistakes is a game changer for finding more time in your day.

Using API connections to feed your various sources of data into your management software can save you hours per day.

Have a specialized invoicing software for your industry?

Or a separate order management system that tracks project costs?

You can set up automatic connections to feed all of this into your accounting software, so you have up-to-date, accurate financial information to make decisions – saving you even more time.


These three steps are key pieces of my Cohesive Cash Flow System that helps CEO’s stop working 24/7 and start enjoying life again. Your business should be doing the heavy lifting – not you!

Imagine a world where consistent cash flow becomes the norm, profits are on the rise, and operations are as smooth as a Sunday drive, and YOU have the time you need away from work to live your best life.

This is the power of the Cohesive Cash Flow System!

It’s all about leveraging 3 key components:

  1. Profit & Cash Flow Optimization - Cracking the code on sales and operational costs is the game-changer, cranking up cash flow and locking in those long-term profits. It's not just about tracking expenses; it's mastering the timing of cash flow for top-notch performance.
  2. Operations GPS - Think of your business like a web, where every piece is linked together. Leveraging these links is crucial for building systems that sync up with your strategic plan, fast-tracking your journey to success.
  3. All-Star Squad - A big shortcut to success? Surround yourself with the right people and let them run after your vision. When you support your team's ambitions and help them reach their goals, it's a team effort all the way to success.  


If you want to learn more about building a business that runs without you on call 24/7, I invite you to book your Cash Flow Optimization call with me today.


The Cohesive Cash Flow System is one of the three pillars of my Cash Flow Ignition Methodology.

They say Cash is King, and yeah, more cash in your business is definitely better. But here's the real deal: it's not just about having better cash flow; it's about igniting your cash flow engine to drive growth and living your dream life.

Ever thought about race cars? They don't settle for any old engine and parts; they're meticulously engineered for one purpose – breaking speed records. Your business deserves the same level of precision and purpose if you're aiming to break free from the ordinary. That's what my Cash Flow Ignition Methodology is all about.

Imagine a future where you get to define what success means for you. My Cash Flow Ignition Methodology is your roadmap to building the engine that propels you toward those dreams. It's not just a strategy; it's a finely tuned machine designed to turbocharge your results and fast-track your journey to success.

Here’s how it works:

We build your cash flow engine based on three principles:


Principle #1

Take the Wheel of Your Destiny: Shape the course of your business by adopting a Decisive CEO Mindset. Be the one confidently calling the shots, making choices that pave the way for growth and success.

You've been riding the hustle train non-stop, and now it's time to slam on the brakes and cruise into the awesome life you've crafted for yourself. How do you unlock this secret gateway to a better life? It's all about mastering the art of making snappy, confident decisions that kick your cash flow into high gear.

Enter my Decisive CEO Mindset – it's like strapping a turbo boost to your decision-making engine, handing you the insider info to hit the road early. We're talking about ditching the office while the sun's still shining and diving headfirst into some serious quality time with your loved ones. Imagine family dinners that aren't rushed, filled with laughter and good vibes.

Or, if you're feeling a bit more adventurous, how about catching a movie with friends on a weeknight? No need to check the clock – the only schedule you're on is the showtime.

And when you're just in the mood to kick back and do absolutely nothing – that's cool too. With the Decisive CEO Mindset, your evenings are all about choices that suit your vibe. It's your drive, your choices, and your chance to take control of your life.

So, imagine the freedom of hitting the road early, spending quality time with your crew, catching a flick, or simply lounging around – all because you decided it's time to do life on your terms. Sounds pretty sweet, right? That's the power of the Decisive CEO Mindset – your ticket to a life where you call the shots and enjoy the ride!


Principle #2

Run Your Finances Like a Well-Oiled Machine: Imagine your cash flow as a high-performance engine. Make sure it runs smoothly with every part working together seamlessly. This is your Cohesive Cash Flow System, ensuring that your business stays fueled and ready for action.

Spending too much time tracking down problems and putting out fires? It's time for a change, and your business should be the one putting in the hard work – not you! That's where the Cohesive Cash Flow System steps in, like the ultimate upgrade for your business. Imagine a world where consistent cash flow becomes the norm, profits are on the rise, and operations are as smooth as a Sunday drive.

So, buckle up, because with the Cohesive Cash Flow System, we're taking your business on the highway to success. No more grinding gears, just a smooth and enjoyable ride toward the prosperous future you've been dreaming of!


Principle #3

Craft your Cultivated Success Blueprint: Take the reins in designing a roadmap that guides your journey to success. It's not a one-size-fits-all plan - it's a tailor-made strategy that aligns seamlessly with your business objectives, directing you towards extraordinary accomplishments.

Building a sustainable business is like customizing a classic car – it takes time, precision, and a killer plan. You need to stop fixing breakdowns and start taking advantage of opportunities that'll give your business some serious horsepower so you can switch lanes from reactive to proactive growth, knowing exactly when to hit the gas for long-term success.

To do this, you need a fine-tuned cash flow system that rides shotgun with your goals. No more roadblocks, just smooth upgrades, and the freedom to take a detour when your business wants to change its destination – this is your Cultivated Success Blueprint.

Harnessing the power of your Decisive CEO Mindset, Cohesive Cash Flow System, and Cultivated Success Blueprint transforms your business into a high-powered machine, breaking through barriers and achieving what others say is impossible.

If you’re interested in learning how my Cash Flow Ignition Methodology can ignite your cash flow engine, I invite you to book your Cash Flow Optimization call with me today. On this call, we’ll tackle your immediate cash flow concerns and outline actionable steps for quick improvement. I'll walk you through the Cash Flow Ignition Methodology, explaining how it accelerates results. If it resonates with you, I’ll share some options post-call on how we can work together to fast-track your success.

Unleash Your Cash Flow Potential


Ready to see how the Cash Flow Ignition Method can turbocharge your cash flow and put you on the fast-track to success?

Learn how my method can help you:

  • Develop a clear picture of what success means for you
  • Make snappy, confident decisions that kick your cash flow into high gear
  • Run your operations like a well-oiled machine, no firefighting needed
  • Shift gears with ease as business needs change